Seven practical tips for a simple inventory


We have put together some tips that can help you in preparing an effective and precise inventory:

  1. The counting has to be done systematically. Designate inventory locations, precisely mark the current status of inventory locations (counted, checked. etc.), and record them at regular intervals so you can see your inventory speed. This helps you answer those nagging questions, like “When will we be done already?”
  2. Try to specify inventory locations that can be inventoried in the same amount of time or, if that is not possible, mark the locations with prior numbers and allocate the tasks accordingly. Mark the inventory locations with longer times first, in line with the rule of LPT (Longest Processing Time).
  3. Distribute inventory groups and inventory locations so that each group is expected to finish at the same time. This helps ensure that the given technology results in the shortest turnover time possible.
  4. Mark the locations already completed so you don’t have to repeat your work unnecessarily. Slips of coloured paper or suitable inventory software are perfect for the task. Collect damaged goods in a separate, marked location. Mark them and decide what to do with them: have them repaired or scrap them.
  5. With the exception scrapping and third-party items, do not move any products or items to be inventoried, unless instructed otherwise by the inventory instructions.
  6. Avoid adding new items to the inventory during the process unless you are expressly prepared for doing so in line with the approved protocol. Set any new products aside and enter them in the system after the inventory process has been completed.
  7. The process can be made significantly easier and faster by using a bar code reader and immediately recording the data electronically, and then making changes electronically after entering the data.


Don’t forget to thank your employees when you finish the inventory process! The work requires continuous attention and may be physically tiring or monotonous. Express your gratitude for their work.


By: Dorina Mentés & András Takács